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Replies waiting for you
People who answered. Your turn to book
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Emails sent
All personalized, all automatic
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Reply rate
Aim to beat the ~8% industry average
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Working in background
Waiting for replies & following up
Emails sent over time
Your daily outreach volume
Where your outreach stands
Every prospect, by stage
Prospects
Everyone in your outreach, filter and sort however you like.
Replies: your turn
Replies land in your own Gmail. GridMail only checks for replies to your campaigns — never your other mail. When someone answers, we auto-stop their sequence and list them here so you can jump in.
Cold outreach campaigns
Curate prospects by segment, then send a personalized campaign on autopilot (AI opener + follow-ups + reply-stop).
1 · Who are you sending to?
Add recipients manually or upload a CSV. They're saved to your Prospects.
OR
⤒
Upload recipients: CSV, PDF, or DOCX
CSV: email, name, company · PDF/DOCX: we pull out the emails
Or add one manually
2 · Email body
What every recipient receives.
Use
{{firstName}} to personalize each email.Campaign order
Launch ticket
Required. Labels this campaign in your Activity & Analytics.
The most people this launch will email, capped at the recipients you've added (add more above to raise it).
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Recipients0
Will send0
AI opener-
Fromyour inbox
UnsubscribeAuto
Prospects (0)
| Name | Company | Segment |
|---|
Connect your inbox
GridMail sends your campaigns from your own mailbox, so replies come straight to you.
Your sending inboxes
GridMail rotates across every connected inbox to spread volume and protect each mailbox's reputation. Add more mailboxes to send at higher scale.
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+ Add another inbox
Upgrade GridMail
Simple pricing: Starter $25/mo or Pro $59/mo. Cancel in two clicks.
Starter
$25/mo
For solo recruiters getting started
- AI-personalized opener on every email (free plans send plain text)
- Up to 250 recipients per campaign
- 1,000 AI generations / month
- AI icebreakers from website research
- 3-step sequences with auto-stop on reply
- Send from your own inbox
- Reply & meeting tracking
MOST POPULAR
Pro
$59/mo
For recruiters running regular campaigns
- Everything in Starter
- Up to 1,000 recipients per campaign
- 5,000 AI generations / month
- Up to 3 connected inboxes
- 3-step sequences with auto-stop on reply
- Reply & meeting tracking
Your Team
Everyone on your team shares your plan and the same monthly email pool.
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System Health
Live uptime, AI status, downtime incidents, and errors users hit. Admin-only.
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Full admin (users · plans) →
Downtime & incidents
Detected from missing heartbeats (backend down) and failed AI checks.
| Type | Started | For | Cause |
|---|
Recent errors
Bugs users actually hit (AI failures, failed sends, 500s).
| Time | Type | Message |
|---|
Billing
Your plan, payment method and invoices.
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Support
Questions or issues? We usually reply within a business day.
New ticket
Templates
Write your pitch once. GridMail personalizes the opener for every prospect.
Client BD: recruiters
Hi {{firstName}},
I help recruiters like you land more client meetings without cold-calling all day. Worth a quick chat this week?
{{yourName}}Re-engage: gone quiet
Hi {{firstName}},
Circling back in case this got buried. Still happy to share how we're booking meetings for staffing firms. Got 10 minutes?Placement follow-up
Hi {{firstName}},
Congrats on the recent hires. When you're ready to fill the next role, I'd love to be your first call.Smart replies
A prospect answered. Fire back the right response in one click. Copy, swap the name, send.
They're interested say yes
Not right now keep warm
They didn't see it resend
Book the meeting closer
The booking link comes from Settings → Scheduling.
Analytics
How your outreach is performing over time.
Range
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Total sent
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Opened
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Replied
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Reply rate
Funnel
Sent → Opened → Replied
By campaign
Sent · Opened · Replied · Reply rate, per campaign in the selected range.
Deliverability
Land in the inbox, not spam. Check your domain's email auth and spam-score your copy before you send.
Domain authentication (SPF · DKIM · DMARC · MX)
Spam-score your email
Settings
Control how GridMail sends on your behalf.
Sending window
Only send during these days/hours. Protects deliverability. Off = send anytime.
From to (24h, server time)
Do-not-contact list
Emails or whole domains (
@example.com) you'll never contact. Survives re-uploads.Sending account
GridMail sends from your own inbox so replies come straight to you.
Connected inbox
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Autopilot sending
Master kill switch. Instantly pause every campaign & follow-up
From name
Shown to recipients
Daily send limit
Set automatically to protect your inbox reputation
Automation
The autopilot rules GridMail follows for you.
Stop the moment someone replies
Never message a prospect who already answered
Send one follow-up
If no reply after the wait below
Follow-up wait
Days before the nudge goes out
Track opens (Viewed column)
Adds an invisible pixel to see who opened
Scheduling
Your booking link. GridMail drops it into every "Book the meeting" reply, so a yes turns straight into a call.
Calendar link
Cal.com, Calendly, Google, or any URL
Preview: what a prospect gets
Compliance
Keeps your sending CAN-SPAM friendly.
Unsubscribe footer
Auto-added to every email
Footer text
What recipients see
Plan
Your GridMail subscription.
Your plan
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Billing & invoices
Renewal date, payment method and receipts
Cancel subscription
Cancels your plan immediately. You'll lose access right away
Danger zone
Permanently delete all your prospects, campaign leads and activity (sends, opens, replies). This can't be undone.
Clear all campaign data
Wipes every recipient, send and reply record
Delete account
Cancels billing and permanently erases your account and all data